If you do not have all the details for your event yet but still want to give the participants a head's up and make sure they book a certain date in their calendars, it is perfect to send out a Save-the-date!
Start by designing the invitation with the information you have. This is what will be your Save-the-date. When you are happy with it, go to the tab Participants in the navigation menu, you will end up on the first tab where you have your list of participants.
Click the gray Send group message-button at the top of the list. You will now get a window where you fill in the information and send the message to the participants. First select if you want to send out via email or SMS, or both.
Then you choose which ones you want to send to. This will probably be Not invited yet, because this is the status the participants only get when they are added to the list of participants.
For mail:
- Select the title of the email in the box that says Subject. Fill in the sender name and email address for e-mail response in each field.
- Now you first choose to uncheck "Include buttons with links" and then check "Include invitation". In this way, participants can see the invitation but do not yet have the opportunity to register.
- If you want, write a message but it is not necessary if you have already stated what the participants need to know in the invitation.
- (Do you also want to send out text messages? Read 'For SMS' below, before sending to the participants)
- Send to yourself first to see what it will look like for the participants. When you are ready, click on Send to participant.
For SMS:
- When you send out Save-The-Date via text message, the participants only receive the message you write and not the invitation that you made. Therefore, print out the date, time, and other info in the message. Then uncheck the box for Add a link to event page & registration in the message.
- Do you also want to send out an email? Read 'For email' above, before sending to the participants)
- Send to yourself first to see what it will look like for the participants. When you are ready, click on Send to participant.
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