This article is created for you as a supplier in Event Logic
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What is final prices?
When an event is finished, you will receive an email to send final prices to the customer. It is important that you enter final prices in Event Logic so that:
- You ensure that only one invoice is sent and avoid credit invoices
- The customer gets the right statistics about their bookings
- The invoicing process becomes easier for the both you and the customer
IMPORTANT! The net amount in the platform must match the net amount on the invoice you then send. Differences due to any rounding off of amounts etc. can be disregarded. Event Logic will not process the invoice until the final pricing process has been completed, in accordance with Event Logic's booking rules.
If you need help with the final prices, please contact us at support@eventlogic.se.
How does it work?
When you follow the link in the email and enter the booking in the platform, you have two choices, either Nothing to update or There are updates to be made. Follow the steps below for an explanation of when and how to use each method.
No changes have been made
If there have been no changes since the last agreement with the customer, tick the Nothing to update box.
In order to finalize the booking, you need to click the checkbox where you confirm that the invoiced amount will match the total price of the booking in the platform. The Finalize booking button will then turn green and you can click on it to close the booking.
There are updates to be made
If there have been changes since the last time you agreed with the customer, for example something has been added or paid for on site, you will need to enter these updates into the platform and send to the customer for approval. Note that your invoice must not be sent before the customer has approved the final prices. The image below shows the flow of the final prices and invoicing for an event where changes have been made.
Click in There are updates to be made. Then fill in the final prices in the same way as you filled in the quote. You can make changes to existing rows, add new rows and zero out rows that did not take place.
Did something get added on site?
Easily add one or more rows by clicking on Add a row. Fill in the date, time, quantity and price, then click Save.
Are one or more rows alcohol?
Mark the row with the alcohol icon to the right of the specification. Event Logic does not charge commission on alcohol, this makes it easier for you to calculate a preliminary commission basis.
Was anything paid on the spot?
Mark the row with the card icon to the right in the specification. The amount of the line is then deducted from the remaining net amount and should therefore not be included on the invoice.
Once you have filled in everything and checked that the final amount is correct, confirm that the amount in the platform matches the invoice amount, then click on the Send final prices button at the bottom of the specification on the right.
Once you have sent the final prices, the customer has the option to approve or comment on them. Once you have reconciled and the prices are approved by the customer, you then send the invoice reflecting the final prices, knowing that everything is reconciled and ready.
Do you need help with the final prices?
If you need to send additional information to Event Logic after you have sent the final prices, you can write in the text box just below the specification. This information is not visible to the customer.
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